Advanced Excel Functions Tutorial
Advanced Excel functions are Excel formulas and functions that are used to make complex calculations and automate complex data analysis tasks. These functions are used to make data analysis simpler, faster and more accurate. They can be used to analyze large datasets quickly and easily. Advanced Excel functions are usually used by professional data analysts and statisticians. They are also used by people who need to make complex calculations or analyze large datasets.
Audience
The audience of an Advanced Excel Functions Tutorial would likely be people who already have a basic understanding of Excel and are looking to expand their knowledge. These people may include business professionals, students, data analysts, or anyone else who needs to become more proficient in Excel.
Prerequisites
There are no specific prerequisites for taking an Advanced Excel Functions Tutorial. However, some basic knowledge of the Microsoft Excel program is recommended. Additionally, the student should be familiar with basic arithmetic operations and have an understanding of the different types of data that can be stored in a spreadsheet.
Compatibility Functions
Compatibility functions are Excel functions that were introduced in earlier versions of Excel, but are still available in current versions. These functions are used to ensure compatibility with files created in earlier versions of Excel. Examples of compatibility functions include:
LEN() – returns the length of a specified text string
OFFSET() – returns a reference to a range that is offset from a specified range
HLOOKUP() – looks for a value in the top row of a table and returns the value in the same column from a row you specify
VLOOKUP() – looks for a value in the leftmost column of a table and returns the value in the same row from a column you specify
INDEX() – returns a value from a specified cell in a range or array
MATCH() – returns the relative position of an item in an array that matches a specified value
List of Compatibility Functions
1. VLOOKUP
VLOOKUP is a powerful Excel function that allows you to search for a value in a table and return a result from the same row. It is often used to look up data in a table, such as a price list, where the lookup value is in the first column and the corresponding data is in another column.
2. HLOOKUP
HLOOKUP is similar to VLOOKUP, but instead of searching for a value in the first column of a table, it searches for a value in the top row.
3. MATCH
MATCH is an Excel function that returns the position of a value in a list of values. It can be used to find the position of a value in an array or table and is often used in combination with the INDEX function to return a value from the list.
4. INDEX
INDEX is an Excel function that returns a value from a list, array, or table. It can be used to look up a value in a table by specifying the row and column numbers of the desired value.
5. OFFSET
OFFSET is an Excel function that returns a range reference that is offset from the specified range. It can be used to create dynamic ranges that can be used in formulas.
6. CHOOSE
CHOOSE is an Excel function that returns a value from a list of values based on an index number. It is often used to select items from a list or table.
7. IF
IF is an Excel function that returns one value if a condition is true, and another value if the condition is false. It is often used in combination with other functions to perform calculations based on a condition.
8. SUMIF
SUMIF is an Excel function that returns the sum of a range of cells based on a specified criteria. It can be used to add up cells that meet a certain criteria, such as cells in a given range that contain a specific value.
9. COUNTIF
COUNTIF is an Excel function that counts the number of cells in a range that meet a specified criteria. It can be used to count the number of cells in a range that contain a specific value.
10. SUMPRODUCT
SUMPRODUCT is an Excel function that returns the sum of the products of corresponding ranges or arrays. It can be used to calculate the sum of products of multiple ranges, such as the sum of products of sales figures from different regions.
11. AVERAGEIF
AVERAGEIF is an Excel function that returns the average of a range of cells based on a specified criteria. It can be used to calculate the average of cells in a range that meet a certain criteria, such as cells in a given range that contain a specific value.
12. COUNTBLANK
COUNTBLANK is an Excel function that counts the number of blank cells in a range. It can be used to count the number of empty cells in a range.
13. RANK
RANK is an Excel function that returns the rank of a number in a list of numbers. It can be used to find the position of a number in a list of numbers.
14. LARGE
LARGE is an Excel function that returns the nth largest value in a range of cells. It can be used to find the largest value in a range of cells.
15. SMALL
SMALL is an Excel function that returns the nth smallest value in a range of cells. It can be used to find the smallest value in a range of cells.
16. TRIM
TRIM is an Excel function that removes leading and trailing spaces from a text string. It can be used to clean up text values that have extra spaces around them.
17. CLEAN
CLEAN is an Excel function that removes all non-printable characters from a text string. It can be used to remove unwanted characters from text values.
18. CONCATENATE
CONCATENATE is an Excel function that combines text strings together. It can be used to combine multiple text strings into one.
19. FIND
FIND is an Excel function that returns the position of a substring in a text string. It can be used to search for a specific word or phrase in a text string.
20. SEARCH
SEARCH is an Excel function that returns the position of a substring in a text string, using wildcard characters. It can be used to search for a specific pattern in a text string.
21. REPLACE
REPLACE is an Excel function that replaces part of a text string with another text string. It can be used to replace a specific word or phrase in a text string.
22. SUBSTITUTE
SUBSTITUTE is an Excel function that replaces part of a text string with another text string, using wildcard characters. It can be used to replace a pattern in a text string.
23. NOW
NOW is an Excel function that returns the current date and time. It can be used to return the date and time of the current moment.
24. TODAY
TODAY is an Excel function that returns the current date. It can be used to return the date of the current moment.
25. DATE
DATE is an Excel function that returns the date for a given day, month, and year. It can be used to return a specific date.
26. TIME
TIME is an Excel function that returns the time for a given hour, minute, and second. It can be used to return a specific time.
27. DAY
DAY is an Excel function that returns the day of a given date. It can be used to return the day of a specific date.
28. MONTH
MONTH is an Excel function that returns the month of a given date. It can be used to return the month of a specific date.
29. YEAR
YEAR is an Excel function that returns the year of a given date. It can be used to return the year of a specific date.
30. DATEVALUE
DATEVALUE is an Excel function that returns the date for a given text string. It can be used to convert a date stored as text into a date value.
31. TIMEVALUE
TIMEVALUE is an Excel function that returns the time for a given text string. It can be used to convert a time stored as text into a time value.
32. DAYS
DAYS is an Excel function that returns the number of days between two dates. It can be used to calculate the number of days between two dates.
33. NETWORKDAYS
NETWORKDAYS is an Excel function that returns the number of working days between two dates, excluding weekends and holidays. It can be used to calculate the number of working days between two dates.
34. WORKDAY
WORKDAY is an Excel function that returns the date of the nth working day after a given date. It can be used to calculate the date of the nth working day after a given date.
35. EDATE
EDATE is an Excel function that returns the date of the nth month before or after a given date. It can be used to calculate the date of the nth month before or after a given date.
36. EOMONTH
EOMONTH is an Excel function that returns the date of the last day of the month before or after a given date. It can be used to calculate the date of the last day of the month before or after a given date.
37. INT
INT is an Excel function that returns the integer part of a number. It can be used to round a number down to the nearest integer.
38. ROUND
ROUND is an Excel function that rounds a number to a specified number of decimal places. It can be used to round a number to the nearest integer or to a specified number of decimal places.
39. ROUNDDOWN
ROUNDDOWN is an Excel function that rounds a number down to a specified number of decimal places. It can be used to round a number down to the nearest integer or to a specified number of decimal places.
40. ROUNDUP
ROUNDUP is an Excel function that rounds a number up to a specified number of decimal places. It can be used to round a number up to the nearest integer or to a specified number of decimal places.
41. CEILING
CEILING is an Excel function that rounds a number up to the nearest multiple of a specified number. It can be used to round a number up to the nearest multiple of a specified number.
42. FLOOR
FLOOR is an Excel function that rounds a number down to the nearest multiple of a specified number. It can be used to round a number down to the nearest multiple of a specified number.
43. RAND
RAND is an Excel function that returns a random number between 0 and 1. It can be used to generate a random number.
44. RANDBETWEEN
RANDBETWEEN is an Excel function that returns a random number between two specified numbers. It can be used to generate a random number between two specified numbers.
45. ABS
ABS is an Excel function that returns the absolute value of a number. It can be used to convert a negative number to a positive number.
46. COMBIN
COMBIN is an Excel function that returns the number of combinations of a given number of items taken from a larger set. It can be used to calculate the number of combinations of a given number of items taken from a larger set.
47. PERMUT
PERMUT is an Excel function that returns the number of permutations of a given number of items taken from a larger set. It can be used to calculate the number of permutations of a given number of items taken from a larger set.
48. FACT
FACT is an Excel function that returns the factorial of a number. It can be used to calculate the factorial of a number.
49. SUMX2MY2
SUMX2MY2 is an Excel function that returns the sum of the squares of two ranges of cells minus the sum of the squares of two other ranges of cells. It can be used to calculate the sum of the squares of two ranges of cells minus the sum of the squares of two other ranges of cells.
50. SUMX2PY2
SUMX2PY2 is an Excel function that returns the sum of the squares of two ranges of cells plus the sum of the squares of two other ranges of cells. It can be used to calculate the sum of the squares of two ranges of cells plus the sum of the squares of two other ranges of cells.
51. SUMXMY2
SUMXMY2 is an Excel function that returns the sum of the differences of two ranges of cells. It can be used to calculate the sum of the differences of two ranges of cells.
Cube Functions
Excel cube functions are a set of special functions designed to work with data stored in multidimensional cuboids, or cubes. These functions allow users to quickly perform tasks such as analyzing large amounts of data, creating dynamic reports, or performing complex calculations with ease. Cube functions can be used to access data from multiple sources, allowing users to easily combine and analyze data from different sources. Cube functions are also able to quickly create dynamic reports that can be used for decision making.
The most popular cube functions are the CUBEVALUE, CUBERANKEDMEMBER, CUBERANKEDVALUE, CUBESET, and CUBESETCOUNT functions. CUBEVALUE allows users to access data from a cube, while CUBERANKEDMEMBER returns a member from a cube based on its rank. CUBERANKEDVALUE returns the value of a member in a cube based on its rank. CUBESET and CUBESETCOUNT allow users to create dynamic reports and perform calculations with cube data.
Cube functions are incredibly powerful and can save users a lot of time and effort when working with cube data. They allow users to quickly and easily access and analyze data from multiple sources, create dynamic reports, and perform complex calculations with ease. They are an essential tool for anyone who regularly works with data stored in cubes.
CUBE FUNCTIONS
1. CUBEKPIMEMBER: Returns a key performance indicator (KPI) member of a cube.
2. CUBEMEMBER: Returns a member or a tuple of a cube hierarchy.
3. CUBEMEMBERPROPERTY: Returns the value of a member property in the cube.
4. CUBERANKEDMEMBER: Returns a ranked member of a cube.
5. CUBESET: Defines a set of members or tuples by sending a set expression to the cube on the server.
6. CUBESETCOUNT: Counts the number of items in a cube set.
7. CUBEVALUE: Returns an aggregated value from a cube.
8. CUBEMIN: Returns the minimum value from a cube.
9. CUBEMAX: Returns the maximum value from a cube.
10. CUBESUM: Returns the sum of the values in a cube.
11. CUBESUMSQ: Returns the sum of squares of the values in a cube.
12. CUBESTDEV: Returns the standard deviation of the values in a cube.
13. CUBEVAR: Returns the variance of the values in a cube.
14. CUBEKPIGOAL: Returns a key performance indicator (KPI) goal of a cube.
15. CUBEKPIGAUGE: Returns a key performance indicator (KPI) gauge of a cube.
16. CUBEKPITREND: Returns a key performance indicator (KPI) trend of a cube.
17. CUBEKPIWEIGHT: Returns a key performance indicator (KPI) weight of a cube.
DATABASE FUNCTIONS
An Excel database is a type of spreadsheet that stores data in an organized format, allowing users to quickly and easily search, sort, and analyze it. By organizing data into columns and rows, users can quickly find, filter, and sort the information they need. An Excel database can also be used to create charts and graphs, which are useful for visualizing data.
Excel databases are ideal for analyzing large amounts of data. With its powerful calculation capabilities, users can quickly create formulas and perform calculations on the data. Excel also includes powerful features such as pivot tables, which allow users to quickly and easily summarize data.
Overall, an Excel database is a powerful tool for organizing and analyzing large amounts of data. It is versatile, easy to use, and can help users make informed decisions quickly and easily.
• SUM Function: This function is used to calculate the sum of a set of values.
• AVERAGE Function: This function is used to calculate the average of a set of values.
• COUNT Function: This function is used to count the number of cells that contain numbers in a range.
• MAX Function: This function is used to find the maximum value in a range of cells.
• MIN Function: This function is used to find the minimum value in a range of cells.
• CONCATENATE Function: This function is used to combine the text from multiple cells into one cell.
• IF Function: This function is used to test if a condition is true or false and take action accordingly.
• VLOOKUP Function: This function is used to search for a value in a table and return a related value from the same row.
• HLOOKUP Function: This function is used to search for a value in a table and return a related value from the same column.
• INDEX/MATCH Function: This function is used to look up a value in a table and return a related value from the same row or column.
• FILTER Function: This function is used to filter a range of data based on specified criteria.
• TEXT Function: This function is used to convert a value into text.
• ROUND Function: This function is used to round a number to a specified number of digits.
Excel date and time functions
Excel’s date and time functions are powerful tools that allow you to manipulate and analyze dates and times in your data. They allow you to calculate the difference between two dates, calculate the age of a person based on their birthday, and create custom date formats. You can also use date and time functions to create dynamic charts and tables that update automatically when the dates or times change. Excel also provides a number of built-in functions that make it easy to work with dates and times. These functions include TODAY(), NOW(), YEAR(), MONTH(), and DAY(), among others.
1. DATE – Returns the current date.
2. TIME – Returns the current time.
3. EDATE – Returns the date that is a specified number of months before or after a given date.
4. WORKDAY – Returns the serial number of the date that is a specified number of work days before or after a given date.
5. YEARFRAC – Returns the year fraction representing the number of whole days between two dates.
6. NETWORKDAYS – Returns the number of whole working days between two dates.
7. DAYS – Returns the number of days between two dates.
8. EOMONTH – Returns the date in datetime format of the last day of the month before or after a specified number of months.
9. TODAY – Returns the current date.
10. NOW – Returns the current date and time.
Excel – Engineering Functions
Excel engineering functions are a set of specialized functions designed to help engineers in their calculations. Examples of common engineering functions include BESSELI, BESSELJ, BESSELK, BESSELY, ERF, ERFC, ERFCINV, ERFINV, ERFCX, ERFX, and GAMMAINV. These functions allow engineers to perform complex calculations such as finding the roots of polynomial equations, calculating the area under a curve, and estimating the mean and standard deviation of a set of data points. Additionally, there are a wide variety of engineering functions available in Excel to help engineers analyze data, model systems, and solve engineering problems.
– BESSELI: Bessel function of the first kind
– BESSELJ: Bessel function of the first kind of real order
– BESSELK: Modified Bessel function of the second kind
– BESSELY: Bessel function of the second kind
– ERF: Error function
– ERFC: Complementary error function
– ERFCINV: Inverse of the complementary error function
– ERFINV: Inverse of the error function
– ERFCX: Scaled complementary error function
– ERFX: Scaled error function
– GAMMAINV: Inverse of the gamma function
Financial Functions
Excel provides a range of financial functions to help you easily calculate common financial formulas. These functions include financial formulas for calculating future and present values of investments, calculating interest rates, amortizing loans, and calculating bond prices and yields. Examples of financial functions include:
• PV: Calculate present value.
• FV: Calculate future value.
• PMT: Calculate loan payments.
• RATE: Calculate interest rate.
• NPER: Calculate number of payments.
• CUMIPMT: Calculate cumulative interest payments.
• CUMPRINC: Calculate cumulative principal payments.
• XNPV: Calculate net present value.
• XIRR: Calculate internal rate of return.
Information Functions
The Information Function in Excel is used to provide information about a given cell or range of cells. It returns a value that indicates the type of data stored in a cell or range, such as a number, text, logical value, or error value.
List of information functions
1. COUNT – Counts the number of cells that contain numbers.
2. COUNTA – Counts the number of cells that contain data (numbers or text).
3. AVERAGE – Finds the average (arithmetic mean) of the numbers in a range of cells.
4. MAX – Finds the largest value in a range of cells.
5. MIN – Finds the smallest value in a range of cells.
6. SUM – Adds the numbers in a range of cells.
7. CONCATENATE – Joins two or more strings of text together.
8. IF – Tests a condition and returns one value if the condition is true and another value if the condition is false.
9. VLOOKUP – Searches for a value in a table and returns a corresponding value from another column in the table.
10. INDEX/MATCH – Combines the functions of INDEX and MATCH to look up a value in a table and return a corresponding value from another column.
Logical Functions
Logical functions in Excel are used to make logical comparisons between values and return a value of either TRUE or FALSE. The most common logical functions are IF, AND, OR, NOT, and XOR. They are used to create formulas that test multiple conditions and return a value based on the outcome. For example, the IF function can be used to determine if a value is within a certain range, or if a certain condition is met. The AND function can be used to determine if multiple conditions are met. The OR function can be used to determine if any of multiple conditions are met. The NOT function can be used to reverse the result of a logical test. Finally, the XOR function can be used to determine if either of two conditions is met, but not both.
1. AND: Returns TRUE if all given arguments are TRUE.
2. OR: Returns TRUE if any of the given arguments are TRUE.
3. NOT: Reverses the value of its argument.
4. IF: Checks whether a condition is met and returns one of two values.
5. XOR: Returns TRUE if an odd number of arguments are TRUE.
6. ISERROR: Returns TRUE if the value is an error value.
7. ISLOGICAL: Returns TRUE if the value is a logical value.
8. ISNUMBER: Returns TRUE if the value is a number.
9. ISTEXT: Returns TRUE if the value is text.
10. ISNONTEXT: Returns TRUE if the value is not text.
11. ISBLANK: Returns TRUE if the value is a blank cell.
12. ISREF: Returns TRUE if the value is a reference.
13. ISEVEN: Returns TRUE if the value is an even number.
14. ISODD: Returns TRUE if the value is an odd number.
Lookup and Reference Functions
Lookup and reference functions in Excel allow you to find specific information or data in a range of cells. For example, the VLOOKUP function allows you to search for a value in the leftmost column of a table, and then returns a value from any other column in the same row. The HLOOKUP function is similar to VLOOKUP, but searches for a value in the top row of a table instead. Other common lookup and reference functions include MATCH, INDEX, OFFSET, and CHOOSE.
•VLOOKUP: Searches for a value in the first column of a range of cells, and then returns a value from any cell in the same row of the range.
•INDEX: Returns the value of a cell in a given range, specified by the row and column numbers.
•MATCH: Searches for a specified item in a range of cells, and then returns the relative position of that item in the range.
•HLOOKUP: Searches for a value in the top row of a range of cells, and then returns a value from any cell in the same column of the range.
•CHOOSE: Returns a value from a list of values, based on a given position or index number.
•OFFSET: Returns a reference to a range that is a specified number of rows and columns from a given range.
•INDIRECT: Returns the reference specified by a text string.
•ROW: Returns the row number of a reference.
•COLUMN: Returns the column number of a reference.
•TRANSPOSE: Returns the transpose of an array.
Math and Trigonometric Functions
Math and Trigonometric functions are used to solve mathematical and trigonometric problems. Math functions include addition, subtraction, multiplication, division, powers and roots, logarithms, and trigonometric functions such as sine, cosine, and tangent. These functions can be used to calculate the area of a triangle, volume of a cylinder, perimeter of a circle, and many more complex calculations. Trigonometric functions are used to solve problems related to angles and the relationships between them. They can be used to calculate the distance between two points, the angle of a triangle, and many more problems. Math and Trigonometric functions are essential tools for solving mathematical and trigonometric problems.
Mathematical Functions
• SUM: This function returns the sum of two or more numbers.
• PRODUCT: This function multiplies two or more numbers together and returns the product.
• AVERAGE: This function calculates the average of a given set of numbers.
• MIN: This function returns the smallest number in a given set of numbers.
• MAX: This function returns the largest number in a given set of numbers.
• COUNT: This function counts the number of cells that contain numbers in a given range.
• ROUND: This function rounds a number to a specified number of decimal places.
• ABS: This function returns the absolute value of a given number.
• POWER: This function returns the result of a number raised to a given power.
Trigonometric Functions
• SIN: This function returns the sine of an angle, given in radians.
• COS: This function returns the cosine of an angle, given in radians.
• TAN: This function returns the tangent of an angle, given in radians.
• ASIN: This function returns the inverse sine of a given number.
• ACOS: This function returns the inverse cosine of a given number.
• ATAN: This function returns the inverse tangent of a given number.
• DEGREES: This function converts radians to degrees.
• RADIANS: This function converts degrees to radians.
Statistical Functions
Statistical functions are a set of formulas used to calculate and analyze data in Microsoft Excel. These functions help to answer questions such as how much variation exists in a data set, what is the average of a data set, and what is the relative position of a value within a data set. Common statistical functions include AVERAGE, MEDIAN, MODE, COUNT, MAX, MIN, and STDEV.
1. AVERAGE: returns the average of a set of numbers
2. COUNT: counts the number of cells containing numbers
3. COUNTA: counts the number of cells containing data
4. MAX: returns the maximum value in a set of numbers
5. MIN: returns the minimum value in a set of numbers
6. SUM: adds a set of numbers
7. PRODUCT: multiplies a set of numbers
8. STDEV.S: calculates standard deviation of a sample based on a population
9. STDEV.P: calculates standard deviation of a population
10. VAR.S: calculates variance of a sample based on a population
11. VAR.P: calculates variance of a population
12. MEDIAN: returns the median of a set of numbers
13. MODE: returns the most frequently occurring value in a set of numbers
14. TRIMMEAN: calculates the mean of a set of numbers, excluding a specified percentage of the highest and lowest values